Flow 1 — Create a Complete Event

What this flow covers

Follow these steps to go from zero to a fully configured event in MooveTeam CMS. This flow connects every event configuration tab into a single narrative: create the event, set its options, add teams, build challenges, define routes, and verify the setup before going live.

Prerequisites

• A MooveTeam CMS account with Admin or Agency role
• At least one company account associated with your user
• Challenge content prepared (questions, photos, GPS coordinates)

Step-by-step

Step 1 — Create the event

Navigate to: Events list → click New

Fill in the basic event fields:

Field	What to enter
Name	The event display name (visible to participants)
Duration	Number of days the event window stays open (default: 15, minimum: 3)
Map location	Click the map to place a pin at the event center
Theme	Visual theme for the participant app

Click Save to create the event record. You are redirected to the Event Edit page with all 10 tabs.

See: Events Overview for full field reference

---

Step 2 — Configure the Event tab (general data)

Tab: Event (first tab, selected by default)

Review and set the gameplay options:

Option	Effect	Premium?
Allow players to click map icons to activate challenges	If off, teams must physically reach GPS locations	No
Don’t allow users to switch segment	Locks teams to their assigned segment	Yes
Enable custom point labeling	Allows custom text on challenge pins	No
Display rankings exclusively for the active segment	Hides the global leaderboard	Yes
Hide chat icon on app	Removes the in-app team chat	Yes

Click Save after configuring.

See: Event — General Data for complete field reference

---

Step 3 — Upload Logo and branding (optional)

Tab: Logo

Upload two images:

• Event logo — 512 x 512 px. Appears in the app header and event selection screen.
• Bottom-bar logo — 211 x 70 px. Appears in the app navigation bar during gameplay.

Skip this step if the default branding is acceptable.

See: Event — Logo for upload specifications

---

Step 4 — Create Alliances (optional)

Tab: Alliances

Alliances group teams into cooperative factions. Scores are averaged across alliance members so larger alliances don’t automatically win.

Tip

Skip this step for direct team-vs-team competition. Alliances are only needed when you want cooperative faction-based scoring.

If needed:

1. Click New
2. Enter alliance name
3. Save — teams are assigned to alliances in Step 5

See: Event — Alliances for alliance mechanics

---

Step 5 — Add Teams

Tab: Teams

For each team:

1. Click New
2. Fill in: Name, Number, Route assignment (or leave empty for now), Initial Segment, Alliance
3. Optionally upload a team photo and set an email for message forwarding
4. Save

Tip

Click Import to upload teams from a CSV file instead of creating them one by one.

After creating all teams, use the QR Code sub-tab to generate activation codes, and Export Text Elements to export team data for email campaigns.

See: Event — Teams for full reference

---

Step 6 — Create Challenges

Tab: Challenges

For each challenge:

1. Click New
2. Select the challenge type from the 14 available types (Questions, Photo, Puzzle, Hints, Prizes, etc.)
3. Fill in: name, question text, points, correct answer, GPS coordinates
4. For photo/video challenges: set scoring mode (auto or manual)
5. Save

Tip

Click Import Challenges from other events to copy challenges from a previous event, saving significant setup time.

The left sidebar shows a count per challenge type — use it to verify your content mix.

See: Event — Challenges for type-specific field reference

---

Step 7 — Create Routes

Tab: Routes

Routes define the order in which each team encounters challenges. Different routes for different teams prevent crowding at the same location.

For each route:

1. Click New
2. Assign challenges to the route
3. Order them using drag-and-drop on the detail page, or use Sort by nearest distance for geographic proximity ordering
4. Assign a team to the route

Each challenge card in the route has visibility controls:

• Always visible — challenge pin shows on the map from the start
• Never show — challenge is hidden until triggered by a previous challenge
• Launch next challenge — completing this challenge auto-activates the next one

See: Event — Routes for ordering and map sub-tabs

---

Step 8 — Configure Objects and Gadgets

Tab: Objects / Gadgets

Gadgets are sabotage items teams can send to rivals during the event. For each gadget:

1. Click New (in the Gadgets section)
2. Select the effect type (Bomb, Drunk Screen, X-Ray, Scaring Ghost, Fart, Love, Fireworks, Broken Screen, Inverted Screen, Lock Screen)
3. Set the initial stock per team (e.g., 10 uses)
4. Save

Objects are collectible 3D items placed on the map. Configure them the same way if your event uses AR features.

See: Event — Objects / Gadgets for all 10 gadget effect types

---

Step 9 — Add Segments (optional)

Tab: Segments

Segments divide the event into phases. Teams progress to the next segment when they complete enough challenges in the current one.

Tip

Skip this step for single-phase events where all challenges are available from the start.

If needed:

1. Click New
2. Set segment name, order, and unlock conditions
3. Assign challenges to each segment

See: Event — Segments for dynamic segment mechanics

---

Step 10 — Upload a Custom Map (optional)

Tab: Custom Map

Replace the standard Google Maps appearance with a branded overlay:

1. Click File to select an overlay image
2. Click Upload Overlay Image to apply
3. Optionally upload a GPX track file to show a recommended walking route

The overlay creates a more engaging and branded experience in the participant app.

See: Event — Custom Map for overlay and GPX configuration

---

Step 11 — Attach Documents (optional)

Tab: Documents

Upload supporting files in three sections:

• Teams — Documents downloadable by participants (rules, maps, instructions)
• Staff — Documents for event organizers only
• AR Package — Metaio AR content bundle (legacy format)

See: Event — Documents for file management

---

Step 12 — Verify the setup

Before starting the event, review:

Check	Where to look
All teams created and assigned to routes	Teams tab — every team has a route
All challenges have GPS coordinates	Routes tab → map view — all pins are placed
Challenge ordering makes geographic sense	Routes tab → Sort by nearest distance
Gadget stock is appropriate	Objects/Gadgets tab — verify stock per team
Segments configured correctly (if used)	Segments tab — correct unlock conditions
Custom map aligned (if used)	Custom Map tab — overlay matches challenge locations
Logo uploaded (if branded)	Logo tab — both images visible

Use the View on map action from the event edit action bar to see all challenges plotted on the map.

Tip

Run a demo first (see Flow 2 — Start Event) to test everything before consuming credits.

---

Related flows

• Flow 2 — Start Event and Track — What to do after configuration is complete
• Flow 3 — Event Execution — What happens during the live event