Event — Routes

What it does

The Routes tab defines the paths that teams follow during the event. Each route groups a set of challenges in a specific order, and teams are assigned to routes. Different teams can follow different itineraries — this prevents crowding when all teams are in the same area and allows custom experiences per group. From here you can create routes, assign challenges with drag-and-drop ordering, edit GPS positions on a live Google Maps widget, copy routes for reuse, and control per-challenge visibility and sequencing.

Requirements

• Role: Agency or Admin
• Event state: Event must be stopped — routes cannot be created, edited, or deleted while the event is running

How to access

Events list → click event name → Routes tab

Routes tab

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List routes

The Routes tab displays a table of all routes for the event.

Columns

Column	Type	Description
(Row actions)	Icons	Edit (pencil), Delete (trash), Copy (share)
Name	Display	Route name (clickable — opens route edit)
Teams	Display	Bulleted list of team numbers and names assigned to this route. Hidden for MooveGoXR event type.
Challenges	Display	Number of challenges included in this route

Row actions

Icon	Action	Description
Pencil	Edit	Opens the route edit form
Trash	Delete	Opens delete confirmation. Hidden when the event is running.
Share	Copy	Duplicates the route immediately and redirects back to the list

Toolbar

Action	Description
New	Opens the route creation form. Hidden when the event is running.

Behavior

• When the event is running, an info alert is displayed: “Event is running — editing not allowed while active.” The New button and Delete row icons are hidden.
• The Teams column is hidden for MooveGoXR-type events.

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Create route

The creation form contains a single field.

Fields

Field	Type	Description	Required
Name	Text	Route display name. Defaults to the localized default route name.	Yes

Actions

Action	Description
Save	Creates the route and returns to the Routes tab (or route list).
Cancel	Discards the form and returns to the list.

Behavior

• Blocked during running event. If the event is active, the create action returns an error: “Editing an event is not allowed while it is active.”
• The route is created empty — challenges are assigned later via the edit form.

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Edit route

The edit form is the most complex UI in the Routes section. It combines route-level settings, per-challenge configuration, and a live Google Maps widget for positioning and ordering.

Route-level fields

Field	Type	Description	Required
Name	Text	Route display name	Yes

Two-tab interface

The edit form has two sub-tabs for managing the challenge list:

Sub-tab	Description
Detail	Card-based view — draggable challenge cards with all per-challenge controls
List	Table view — compact rows with editable numeric position input

Detail tab (card view)

Each challenge is shown as a card with:

Control	Type	Description
Challenge name	Display	Name and type of the challenge
Position number button	Button	Numbered button (1, 2, 3…) — click to center the map on this challenge’s GPS location
Strict sequential order	Checkbox	Force this challenge to be completed before the next one becomes available
Activate next challenge	Checkbox	Automatically activate the next challenge when this one is completed
Always visible	Checkbox	Always show this challenge pin on the map, regardless of segment or ordering
Never show	Checkbox	Do not show this challenge pin on the map
Delete	Button	Marks the challenge for removal from the route (soft delete — saved on form submit)

Cards can be dragged and dropped to reorder. Dropping a card updates the order automatically.

Restricted challenge types: Robot and floating (user-selectable) challenges have their ordering checkboxes disabled. A yellow exclamation icon appears with a tooltip: “Robots and floating challenges are not editable.”

List tab (table view)

Column	Type	Description
Challenge name	Display + Button	Name with a position button to center the map
Type	Display	Challenge type description
Strict sequential order	Checkbox	Same as in card view
Activate next challenge	Checkbox	Same as in card view
Always visible	Checkbox	Same as in card view
Never show	Checkbox	Same as in card view
Position	Text (number)	Editable position number — values use multiples of 10 (10, 20, 30…)

A Sort button reorders challenges by their position number.

Map widget

The right panel contains an interactive Google Maps widget showing all challenges as numbered markers.

Map toolbar

Button	Description
Sort by nearest element	Reorders challenges by geographic proximity — uses Google Maps Geometry library to calculate nearest-neighbor ordering from the first challenge
Reverse	Reverses the entire challenge order and renumbers
Custom Map	Toggles the custom map overlay on/off (only when the event has a custom map configured)

Map marker features

• Numbered pins: Each challenge gets a numbered marker matching its position in the route (1, 2, 3…)
• Draggable: Markers can be dragged to change the challenge’s GPS coordinates in real time
• Geofence circles: Red circles show the activation radius around each challenge (based on the “distance in meters” field)
• Info window on hover: Shows challenge name, activation distance, and icons for QR/iBeacon/user-selectable activation
• Circle follows marker: When you drag a marker, the geofence circle moves with it

Save behavior

Saving the route edit form is a two-step operation:

1. Route name — the route name change is saved
2. Challenge ordering — all changes are saved: challenge sequence, ordering flags, GPS coordinates, and any challenges marked for deletion are permanently removed
3. A green success banner appears: “Route changes saved” (auto-hides after 3 seconds)

Actions

Action	Description
Save	Saves route name and challenge ordering without page reload. Persists coordinate changes, ordering, and deletes marked challenges.
Cancel	Discards changes and returns to the Routes tab.

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Delete route

Click the trash icon on a route row in the list. This opens a confirmation dialog.

Confirmation dialog

Element	Description
Title	”Delete”
Confirmation prompt	”Are you sure?”
Route name	Displays the name of the route being deleted
Delete button	Confirms deletion (danger/red style)
Cancel button	Returns to the route list without deleting

What gets deleted

Deleting a route also removes all associated data:

1. All challenge orderings — the challenge sequence configured for this route
2. Team assignments — teams assigned to this route become unassigned (not deleted)
3. The route itself

Behavior

• Blocked during running event. If the event is active, the delete action returns an error page.
• No undo. Deletion is permanent — the ordering configuration is lost.
• Teams are preserved. Teams are not deleted, only unassigned from the route.
• Challenges are preserved. Challenges themselves are not deleted — only their ordering within this route is removed.

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Copy route

Click the share/copy icon on a route row in the list. The copy happens immediately (no confirmation dialog) and redirects back to the route list.

What gets copied

Element	Copied?	Notes
Route name	Yes	Same name as original
Challenge orderings	Yes	All challenge positions, settings, and coordinates are copied
Team assignments	No	The duplicate route starts with no teams assigned

Behavior

• The system creates an independent copy of the route.
• Useful for creating multiple routes with the same challenge set but potentially different orderings (e.g., each team starts at a different point in the sequence).

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Reorder challenges in route

Challenge ordering is managed within the route edit form (see Edit route above). There are four ways to change the order:

1. Drag and drop (Detail tab)

Drag the challenge cards to reorder them visually. The position numbers update automatically.

2. Edit position numbers (List tab)

Type new position values in the text fields. Position values use multiples of 10 (10, 20, 30…). Click Sort to apply the new order.

3. Sort by proximity

Click Sort by nearest element in the map toolbar. The algorithm starts from the first challenge and repeatedly picks the geographically closest unvisited challenge — optimizing the walking route.

4. Reverse order

Click Reverse to flip the challenge sequence end-to-end. Useful when creating mirror routes for different teams.

Per-challenge ordering flags

These flags control how challenges appear to teams during gameplay:

Flag	Effect
Strict sequential order	Team must complete this challenge before the next one in the route becomes available
Activate next challenge	Upon completing this challenge, the next challenge is automatically activated (pushed to the device)
Always visible	Challenge pin is always shown on the map, even if the team hasn’t reached it yet
Never show	Challenge pin is never shown on the map — team must discover it via QR scan, iBeacon, or other activation method

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Behavior and rules

Danger

Creating, editing, deleting routes, and saving challenge orderings is blocked while the event is active. Stop the event first.

Danger

Deleting a challenge from a route card also deletes the challenge record itself and all its associated data (images, results, related words). This is a permanent cascading delete, not just a route removal.

Tip

Use Sort by nearest distance to optimize walking routes — the algorithm places each challenge after the geographically closest unvisited one.

Note

Marker dragging updates GPS coordinates in real time — this changes where the challenge appears on the player’s map. Remember to click Save to persist coordinate changes.

• Challenge ordering uses sequential numeric position values (10, 20, 30…) which can be edited in the List sub-tab or reordered via drag-and-drop in the Detail sub-tab.
• Teams without a route can still participate but see all challenges without a specific ordering.
• Per-challenge visibility controls (Never show, Always visible, Activate next) interact with segments: a challenge can be hidden until its segment activates, then become visible.
• Soft delete from route: Challenges marked for deletion (via the Delete button on each card) are only removed when the form is saved. They appear with an “Undelete” toggle until save.

Related pages

• Event — Challenges — Previous tab (where challenge content is created)
• Event — Objects / Gadgets — Next tab
• Event — Teams — Teams are assigned to routes
• Event — Segments — Segment-based challenge visibility within routes
• Event — Custom Map — Custom map overlay visible in the route editor
• Event — Live Control — Tracking teams as they follow routes
• Flow 1 — Create a Complete Event — Step 7: route creation