Event — Live Control

What it does

Live Control is the operational heart of MooveTeam CMS. Once an event is configured (teams, challenges, routes), this section covers everything that happens during execution: starting the event, monitoring teams in real time on a map, managing scores, and stopping the event when it finishes. It also covers the public-facing displays that audiences see on venue screens.

Requirements

• Role: Agency or Admin
• Event state: Event must be fully configured (teams, challenges, routes) before starting

How to access

Live control features are accessed from multiple entry points:

• Start/Stop: Events list → Start button (green) or row dropdown menu → Start
• Start from edit page: Event Edit → action bar → Start button (top-right)
• Tracking / Results: Events list → toolbox dropdown → Results ( pencil icon) — opens the tracker and results dashboard
• Public displays: Direct URL — no authentication required

Public display URLs (no authentication required — share with venue staff):

Display	Path
Public results	/Gamestation/ViewResults?eventoid=YOUR_EVENT_ID
Public control panel	/Gamestation/ControlPanel?eventoId=YOUR_EVENT_ID

Live control panel

The events list shows the primary entry points for live control: the green Start button in the Actions column, and the results icons () to the right. The toolbox icon with a dropdown arrow (left of each row) opens additional operational actions.

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Event lifecycle overview

An event moves through these states:

1. Configured — Teams, challenges, routes, and segments are set up. The event has no start/end dates yet.
2. Pre-start — You review a confirmation screen showing team counts, credit balance, and pending jobs.
3. Running — The start date is set to now, the end date to now + duration days (minimum 3). Teams can connect via the mobile app, GPS positions are tracked, and results accumulate.
4. Stopped — The end date is backdated to 3 minutes ago. The event is marked as completed.

The event is considered running whenever the current time falls between the start and end dates. There is no explicit “paused” state — stopping sets the end date to the past, and restarting sets new start/end dates.

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Starting an event

Pre-start confirmation

Before an event can start, MooveTeam CMS shows a confirmation screen where you choose between Demo mode and Real Game mode.

Navigation: Events list → click Start (green button) or Event Edit → action bar → Start

The pre-start page displays the event name and two tabs:

Demo tab

Field	Type	Description
Mode description	Display	”Demo run - test the game with 2 teams, free of charge”

Action	Description
Start	Starts the event in demo mode (max 2 teams, no credits consumed)
Cancel	Returns to the events list without starting

Real Game tab

Field	Type	Description
Credit balance	Display	Current credit balance for the company account (top-right number)
Number of staff teams	Text (numeric)	Staff teams do not consume credits — shown as “0 (free)“
Number of teams	Text (numeric)	Playing teams — each consumes credits (1 credit = 1 mobile device)
Credits remaining after	Display	Calculated: current balance minus team count

Action	Description
Accept sale and play	Starts the event using credits from an active sale. Associates the event with the selected sale record
Cancel	Returns to the events list without starting

What happens when an event starts

Starting an event triggers the following sequence of operations:

1. Time window set — The start date is set to now, the end date to now + duration days (minimum 3)
2. Previous data cleared — All previous results, GPS positions, gadget inventories, and team messages are deleted
3. Gadgets redistributed — Fresh gadget stock is assigned to every team
4. Team device IDs reset — Mobile app registrations are cleared, forcing teams to re-register
5. HTML ZIP created — Event content is packaged for offline use
6. Game session created — The system records the event start
7. Execution counter — The system tracks how many times the event has been run

Row dropdown menu

The dropdown (accessed via the toolbox icon on each event row) provides these operational actions:

Action	Icon	Description
Photo slideshow		Opens the event photo slideshow display
Print QR Codes		Generates printable QR codes for team registration
Clear results or delete event		Clears accumulated data or permanently deletes the event
Details		Opens the event details/statistics page
Duplicate		Creates a copy of the event
Export		Exports the event configuration (XML)
Report		Generates the event performance report
Distances report		Generates team distance/movement report
Results		Opens the admin results table
Export results		Exports results data for external analysis

Action bar (from Event Edit)

When editing an event, the top-right action bar provides direct access to live control actions: Publish, Start, Export, View on map, and Back.

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Stopping an event

Pre-stop confirmation

This action is available when an event is currently running — the Stop button replaces the green Start button when the event is running. Access it from the admin interface.

If the event has accumulated results or GPS positions, MooveTeam CMS shows a confirmation screen before stopping. If no data exists, the event stops immediately.

The pre-stop view shows:

Field	Type	Description
Event	Display	Event name and basic info
Positions recorded	Display	Number of GPS position records captured during the event
Results recorded	Display	Number of scoring records (team challenge completions)
Pending jobs	Display	Whether background jobs are still processing

Action	Description
Stop	Confirms stopping the event
Cancel	Returns without stopping

What happens when an event stops

1. End time backdated — The end date is set to 3 minutes ago, which immediately marks the event as stopped
2. Game session finalized — The event session is closed
3. Data preserved — Results, GPS positions, and photos are kept for reporting and export

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Restarting an event

Restart is a quick action that re-launches a stopped event. It runs the same start sequence but without selecting a sale — the event restarts in its previous authorization mode.

Action	Description
Restart	Re-starts the event. No confirmation page is shown — the action takes effect immediately

Stop vs Restart — know the difference

• Stop preserves all data. Results, GPS positions, and photos remain available for export and reporting. The end date is backdated by 3 minutes and the game session is finalized. Use Stop when the event is done.
• Restart destroys all data. It runs the full start sequence again, which clears all results, GPS positions, gadget inventories, messages, and device registrations — exactly like starting a brand new event. Use Restart only when you intentionally want to wipe everything and run the event again from scratch.

If the event just finished and you want results: press Stop, never Restart. There is no undo for Restart.

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Live tracking

Scoring and challenge tracker

The tracker dashboard is the primary monitoring interface during a live event. It shows all challenges organized by type, with real-time completion status.

Navigation: Available during a running event from the tracking interface.

The dashboard has tabs across the top:

Tab	Description
Word	Filter to word/text-based challenges
Power Scoring	Manual scoring interface
All tracker	Show all challenges (shown in screenshot)
Back	Return to the previous view

The challenge list displays:

Column	Description
Category	Challenge type (Questions, PictureVid, Hints, Special, etc.)
Name	Challenge name and point value
Teams pending	Number of teams that have not yet attempted this challenge
done / total	Completion ratio (e.g., “0 / 9” means 0 of 9 teams completed)
Action buttons	Blue buttons for viewing team responses, scoring manually

Per-team statistics

The tracking system calculates detailed statistics for each team:

Metric	Description
Distance	Accumulated GPS distance traveled (in meters)
Challenges attempted	Number of challenges the team started
Challenges completed	Number of challenges with a recorded result
Photos taken	Number of photo challenge submissions
Time elapsed	Minutes between first and last GPS position

Segment tracking and team positions

The segment tracking view shows which segment each team or alliance is currently in. Segments represent game phases — teams progress through them as they complete challenges.

Column	Description
Team / Alliance	Team or alliance number/name (clickable links for those with recorded data)

You can manually reassign a team to a different segment, which sends a notification to the team’s mobile app forcing a segment change.

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Control panel

Path: /Gamestation/ControlPanel?eventoId=YOUR_EVENT_ID (public, no authentication required)

The control panel is a public-facing display designed for venue screens (projectors, TVs). It shows live results and event status without requiring authentication.

The control panel renders a customizable display powered by uploaded HTML/CSS/JS templates.

Event status check

The control panel periodically checks whether scoring is suspended. When suspended, the display hides the leaderboard.

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Suspend scoring

This toggle hides the live ranking from all public displays (Control Panel, ViewResults) without stopping the event. Results continue to be recorded — they are just not shown to the audience.

Action	Description
Suspend	Hides rankings from all public displays. Redirects to the Track view
Resume	Shows rankings again on all public displays

Use cases:

• Pause the leaderboard before a final reveal ceremony
• Hide partial results while judges manually score subjective challenges
• Create dramatic tension at the end of an event

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Public results view

Path: /Gamestation/ViewResults?eventoid=YOUR_EVENT_ID (public, no authentication required)

The public results view displays a paginated, searchable table of all scoring records for an event.

Column	Description
Team	Team name
Date	Timestamp of the scoring event
Type of Challenge	Challenge type (Questions, Photo, Puzzle, etc.)
Correct Answer	The expected answer (for quiz-type challenges)
Answer	The team’s submitted answer
Picture	Photo submission (for photo challenges)
Name	Challenge name
Points	Points awarded
Extra points	Bonus points (if any)

The results page also provides:

Action	Description
Back	Return to previous view
Report	Generate the event performance report
Search	Filter results by any column value

Alliance-level aggregation

The public results page at /Gamestation/Results aggregates scores at the alliance level:

Points per alliance = Sum(all team points in alliance) / Number of alliance members

This weighted calculation ensures that larger alliances don’t automatically win by having more teams.

Photo slideshow

Navigation: Events list → row dropdown → Photo slideshow

The slideshow cycles through photos submitted by teams during challenges, designed for projection on venue screens during or after an event.

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Mid-event operations

These operations are available while the event is running. They modify event state without stopping it.

Relocate event

Moves the entire event to a new GPS location. All challenge coordinates are recalculated to maintain their relative positions — the system computes the bearing and distance from the old center to the new center, then projects each challenge’s position accordingly.

You provide the new location name and GPS coordinates (latitude, longitude).

1. The event’s location name and GPS center are updated
2. For every challenge with coordinates, the system calculates the new position using bearing + distance projection from the original center
3. The map overlay is cleared (you must re-upload if needed)
4. Changes are saved immediately

Danger

This moves ALL challenge pins. Verify the result on the map after relocating. The custom map overlay is removed because it would no longer align with the new positions.

Tip

Use this when the client changed venues last minute, when reusing an event template from a different city, or when testing locally before deploying to the real venue.

Clear auxiliary data

Wipes all runtime data from the event without fully stopping it. Use this when something went wrong during a live event and you need a clean slate without going through the full stop-and-restart cycle.

Data	Action
Results	All scoring records deleted
GPS positions	All position records deleted
Free photos	All freeform photo submissions deleted
Event points	Manual point adjustments deleted
Gadget stock	All team inventories deleted, then rebuilt fresh from configured quantities
Team messages	All sent/received messages deleted
Temporary files	Deleted (logo, overlay, briefing, GPX, and AR packages are preserved)
Team device bindings	Cleared (teams must re-register via QR code)
Execution counter	Incremented
Game session	Current session finalized, new session created

Danger

This is destructive and cannot be undone. All results and GPS positions from the current run are permanently lost.

Tip

Use this when a test run contaminated the results, when device issues caused corrupted data, or when the organizer wants to redo the event with fresh data.

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Large event tracking

When an event has more than 100 teams, the tracking dashboard automatically switches to an optimized list view instead of the standard map+matrix view. This prevents browser performance issues with very large datasets.

The standard view loads data in pages of 10 teams at a time with pagination controls, so even medium-sized events remain responsive. The tracking data includes:

Data element	Description
Team list	All non-staff teams (ID, name, number)
Challenge matrix	For each team × challenge combination: whether the team has a result, and whether the challenge is visible in the team’s route
Challenge waypoints	GPS coordinates for each challenge (for map display)
Robot challenges	Separate list of robot-type challenges
Time remaining	Calculated from the event’s end date

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Editing lock

Danger

All create, edit, and delete operations on teams, challenges, routes, segments, objects, gadgets, and alliances are blocked while the event is running. The UI hides the New buttons and Delete icons, and server-side actions return an error: “Editing an event is not allowed while it is active.”

If you need to make changes to an event that is currently running:

1. Stop the event — this preserves all data (results, GPS positions, photos)
2. Make your changes — edit challenges, routes, teams, etc.
3. Restart the event — this clears all data and starts fresh

There is no way to edit event configuration while it is live. Plan your event setup thoroughly before starting.

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Behavior and rules

Starting destroys all previous data

All previous results, GPS positions, gadget inventories, messages, and device registrations are permanently deleted. There is no undo.

Restart is not resume

Restart wipes all data and starts from zero. Only use it when you deliberately want a clean slate.

Danger

Public endpoints (/Gamestation/*) require no authentication. Anyone with the URL can view live results, the control panel, or the photo slideshow. Share these URLs intentionally.

Tip

Use Demo mode to test your event setup before going live — it’s free, limited to 2 teams, and consumes no credits.

• Real Game mode consumes credits. The cost equals the number of playing teams (staff teams are free). Credits are deducted from the company’s balance via an active sale.
• The event window uses the configured duration (default: 15 days, minimum: 3 days).
• Suspend scoring hides rankings but does not stop the event or delete data. All results continue to accumulate normally.
• GPS tracking is passive — the mobile app sends position updates, and the server stores them. The tracking dashboard reads these positions to display team locations on the map.
• Relocating an event recalculates all challenge GPS coordinates using bearing/distance projection. The map overlay is cleared because it would no longer align.
• Clearing auxiliary data is a mid-event reset — it wipes runtime data but preserves event configuration.
• The execution counter is incremented every time an event starts, restarts, or clears auxiliary data. It tracks how many times the event has been run, used for licensing compliance and auditing. The counter appears in the sale detail view under “Run Counter”.

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Related pages

• Events Overview — Event list, creation, editing, and deletion
• Event — Results — Detailed results management, scoring, and export
• Game Mechanics — GPS tracking, scoring system, gadgets, segments
• Event — Segments — Segment configuration and progressive unlocking
• Event — Teams — Team management and QR code registration
• How to start an event — Step-by-step guide
• How to track teams live — Monitoring during a running event
• How to stop an event — Safely ending a running event
• Map & Navigation (Player App) — What players see on the map during your event
• System & Settings (Player App) — Player-side system features and settings