Flow 4 — Finalize, Results, and Export

What this flow covers

Follow these steps to end an event and extract all its value: stop the game, review results, score remaining responses, generate reports, export data as Excel or photos, and archive. This is the payoff of the entire platform — what the client receives after the event ends.

Prerequisites

• Event is currently running (see Flow 2 — Start Event)
• Teams have completed challenges and accumulated results
• Photo challenges have been scored (or will be scored in this flow)

Step-by-step

Step 1 — Stop the event

Navigate to: Admin interface → stop action for the running event

If the event has accumulated results or GPS positions, MooveTeam CMS shows a pre-stop confirmation screen:

Field	What it shows
Event	Event name and basic info
Positions recorded	Total GPS position records captured
Results recorded	Total challenge completion records
Pending jobs	Whether background jobs are still processing

Click Stop to confirm.

Note

Stopping does not delete any data. All results, GPS positions, and photos are preserved for reporting and export.

What happens when you stop:

1. End time backdated — The end date is set to 3 minutes ago, immediately marking the event as stopped
2. Game session finalized — The game session is closed with final statistics
3. Data preserved — All results, GPS positions, and photos are kept for reporting and export

See: Event — Live Control for full stop/restart reference

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Step 2 — Navigate to the results list

Navigate to: Events list → row dropdown menu → Results

The results list displays every scoring record in a searchable, sortable interactive table with 10 columns including team, challenge type, answers, points, and attached photos.

See: Event — Results for full column reference

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Step 3 — Review individual results

Click any result row to view its full detail.

The detail view shows: team name, challenge type, question text, team’s answer, correct answer, points awarded, extra points, response time, and any attached photo or video.

From here you can Edit the score or Delete the result.

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Step 4 — Score remaining photo and free-text responses

If any photo challenges or free-text questions remain unscored:

Navigate to: Results list → Score free text questions link

For each unscored response:

1. Read the team’s answer or view their photo submission
2. Enter a point value in the Points field (shows [score] / [maxPoints])
3. Click Send to save the score for that row

Tip

In the results list, the Points column for photo-based challenges is editable inline. Click the value, type the new score, click Save. Changes are saved without page reload.

Tip

Use the “Photos without score” filter to see only photo submissions pending review.

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Step 5 — Generate the results report

Navigate to: Events list → row dropdown → Report, or Results list → Report button

The report generates a comprehensive summary. MooveTeam CMS produces different layouts depending on event mode:

Non-Quiz report (outdoor/GPS events)

Includes:

• Alliance summary — Total points and extra points per alliance
• Team summary — Team photo, start time, GPS positions, distance traveled, time moving, total answers, total points
• Per-team detail — Individual results table with all challenge responses, plus submitted photos/videos
• Gadget inventory — Gadgets available and used per team
• Messages log — All team-to-team and team-to-organization communications

Distances report

Navigate to: Events list → row dropdown → Distances report

A focused report showing only distance and movement metrics. Useful when physical movement is a scoring factor.

Print-friendly: Both reports include CSS page breaks between team sections, designed for printing or PDF export.

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Step 6 — Export results as Excel

Navigate to: Events list → row dropdown → Export results

The export generates an Excel workbook in a ZIP file:

1. Click Export results from the row dropdown
2. System validates the event exists and has results
3. Excel workbook is generated with:
   • “Results” sheet — Master table: Team, Test Number, Title, Right Answer, Chosen Answer, Points, Date/Time, Image
   • Per-team sheets — Named “Images of Team: {name}” with embedded photos
4. ZIP file downloads to your browser

Requires at least one result. If the event has no results, an error is shown.

See: Event — Results for export details

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Step 7 — Export event photos

Navigate to: Events list → row dropdown → export photos form

Photo export is asynchronous (unlike the instant Excel download):

1. Navigate to the export photos page
2. System pre-fills email addresses from your company’s user accounts
3. Edit the email list if needed (comma-separated)
4. Click Export
5. A background job is created
6. The background processing service packages all photos and uploads them for download
7. Recipients receive an email with download links

Danger

Download links expire after 4 days. Save the photos locally before the links become inactive.

Check job status on the same page — it shows: Job Status, Last Time Active, Notification Emails, and Download links.

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Step 8 — Archive the event (optional)

After exporting all needed data, the event can be archived.

Navigate to: Events list → row dropdown → Clear results or delete event

Two options:

Action	Effect	Reversible?
Clear Results	Removes all results, photos, and GPS positions. Event configuration (teams, challenges, routes) is preserved.	No
Delete Event	Permanently removes the entire event and all data. Requires typing the event name to confirm.	No

Archived result files remain accessible from the Admin menu (managed by MooveTeam).

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Step 9 — Restart the event (if needed)

If the event needs to run again (e.g., second group of participants, next-day event):

Use the Restart action from the Live Control panel. Restart calls the same start logic as a fresh start.

Restarting destroys all accumulated data

Results, positions, and gadgets are permanently deleted. There is no undo. Always complete Steps 5-7 (export results, photos) before restarting.

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Complete post-event checklist

Step	Action	Done?
1	Stop the event
2	Score all photo and free-text responses
3	Generate and review the results report
4	Generate the distances report (if GPS event)
5	Export results as Excel ZIP
6	Export event photos (if photo challenges exist)
7	Verify photo download links arrived via email
8	Archive or clear results as needed

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Related flows

• Flow 2 — Start Event and Track — How the event was started
• Flow 3 — Event Execution — What happened during the event
• Flow 1 — Create a Complete Event — If you need to run a new event