Events

What it does

Events are the central building block of MooveTeam CMS. Every team, challenge, route, and score belongs to an event. This page covers the event list, creating new events, and the management operations available for existing events: editing, deleting, duplicating, and exporting/importing as XML.

How to access

Login → Events (main page after login, or sidebar → Events)

Events list

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Event list

The events list is the main landing page of the admin panel. It displays all events belonging to your company in a paginated, searchable table.

Columns

Column	Description
Start	Green button — starts the event (see Live Control)
Name	Event name (clickable — opens Edit view)
Date	Event creation date
Location	Geographic location set for the event
Teams	Number of teams assigned
Challenges	Number of challenges created
Actions	Row icons: results, details, dropdown menu

Row dropdown menu

Each event row has a dropdown menu ( briefcase icon with dropdown arrow) providing quick access to operational actions:

Action	Icon	Description
Photo slideshow		Opens the event photo slideshow display
Print QR Codes		Generates printable QR codes for team registration
Clear results or delete event		Clears accumulated data or permanently deletes the event
Details		Opens the event details/statistics page
Duplicate		Creates a copy of the event (see Copy event)
Export		Exports the event as XML (see Export event)
Report		Generates the event performance report
Distances report		Generates team distance/movement report
Results		Opens the admin results table (see Results)
Export results		Exports results data for external analysis

Filtering

Use the search box to filter across all columns, and the pagination controls to change page size (10, 25, 50, 100 entries per page).

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Create event

Events list → click New

Fields

Field	Type	Description	Required
Name	Text	Event display name (visible to participants and in the admin list)	Yes
Number of Teams	Text (numeric)	Maximum number of teams for this event	Yes
Duration of game in days	Text (numeric)	How many days the event window stays open after starting (default: 15, minimum: 3, maximum: 120)	Yes
Location	Text + Map	Geographic center of the event — type an address or click the map to place a pin	No
Event Theme	Select	Visual theme for the participant app: Default, Christmas, Pirates, Halloween	No

Actions

Action	Description
Save	Creates the event and redirects to the Edit page with all 10 tabs
Cancel	Returns to the events list without creating

Behavior

• After saving, you are redirected to the Event Edit page where the 10 configuration tabs are available.
• The event starts in a non-active state — it must be explicitly started via Live Control.

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Edit event / tab navigation

Events list → click event name, or Events list → New → Save

The Edit page is the main workspace for configuring an event. It displays 10 tabs across the top, each controlling a different aspect of the event:

Tab #	Tab name	What it configures	Doc page
1	Event	General data, gameplay options, location, theme	Event — General Data
2	Logo	Event logo and custom bottom-bar logo	Event — Logo
3	Alliances	Team alliance groups	Event — Alliances
4	Teams	Team management with sub-tabs: List, QR Code, Export Text Elements	Event — Teams
5	Challenges	Challenge creation and the 14 challenge types	Event — Challenges
6	Routes	Route editor with map and ordering controls	Event — Routes
7	Objects / Gadgets	Collectible objects and sabotage gadgets	Event — Objects / Gadgets
8	Segments	Game phases and progressive unlocking	Event — Segments
9	Custom Map	Map overlay images and GPX tracks	Event — Custom Map
10	Documents	Attached files for teams, staff, and AR	Event — Documents

Action bar

The top-right action bar is always visible across all tabs:

Action	Description
Start	Opens the pre-start confirmation page (see Live Control)
Publish	Marks the event as published — makes the event visible to MooveGoXR self-service players who browse available experiences. Unlike Start (which activates gameplay), Publish only controls visibility in the public event listing. For staffed MooveXR events, you typically Start without publishing.
Export	Exports the event as XML
View on map	Opens a full map view showing all challenge locations as pins
Back	Returns to the events list

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Delete event

Events list → row dropdown → Clear results or delete event

The delete page provides two destructive operations:

Clear results

Removes all results, photos, GPS positions, gadget inventories, and team messages for the event. The event configuration (teams, challenges, routes, segments) is preserved.

Delete event

Permanently removes the entire event and all associated data. To prevent accidental deletion, type the event name exactly into the confirmation field before the Delete button becomes active.

Field	Type	Description	Required
Event name confirmation	Text	Must match the event name exactly to enable the Delete button	Yes

Action	Description
Clear Results	Deletes results and operational data only. Event structure is kept
Delete Event	Permanently deletes the event and all associated data. Cannot be undone
Back to event list	Returns without making changes

Behavior and rules

Danger

Deletion is permanent — there is no archive or undo mechanism.

Note

You cannot delete a running event. If the event is currently active, MooveTeam CMS blocks the delete and shows an error message. Stop the event first.

• The Delete button remains disabled until you type the event name exactly as it appears.

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Copy event

Events list → row dropdown → Duplicate

Copying creates a complete duplicate of an event, including all its configuration. This is a critical workflow for agencies that reuse event templates across clients or dates.

What gets copied

Element	Copied?	Notes
Event settings	Yes	Name appended with “(Copy DD/MM/YYYY HH:MM)“
Routes	Yes	Including challenge ordering within routes
Segments	Yes	Including segment-challenge assignments
Challenges	Yes	Including images, GPS coordinates, and all type-specific fields
Gadgets	Yes	Including stock levels and effect types
Alliances	Yes	Including alliance names
Teams	Yes	Including route and alliance assignments
Results	No	The copy starts clean with no results
GPS positions	No	No tracking data carried over

Actions

Action	Description
Duplicate	One-click action from the dropdown — no confirmation dialog

After copying

A confirmation page displays:

• The name of the copied event (with the “(Copy …)” suffix)
• The number of routes in the copy
• A Back button to return to the events list

The copied event appears in the events list. Open it to change the name and adjust any settings as needed.

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Export / Import event as XML

Export a single event

Events list → row dropdown → Export, or Event Edit → action bar → Export

Exports the complete event configuration as an XML file. The browser downloads a file named Event_{eventName}.

On success: An XML file is downloaded directly to the browser.

On failure: If any gallery images referenced by challenges or segments are missing, MooveTeam CMS shows an error page listing each missing image. The error page links to the affected challenges and segments so you can fix the missing references before retrying.

Export all events

Exports all events belonging to your company as a single XML file.

Import event

Admin menu → Import event

Imports an event from a previously exported XML file.

Field	Type	Description	Required
File	File upload	The XML file to import (must be a valid MooveTeam CMS event export)	Yes

Action	Description
Upload	Reads the XML file and creates the event with all its configuration

After importing, a confirmation page shows the import results including any errors encountered during the process.

Behavior and rules

Note

Export/Import requires Admin or Agency role.

Tip

Import creates a new event under the importing user’s company — it never overwrites existing events, so it’s safe to import freely.

• The XML format preserves all event configuration: settings, challenges (with images), routes, segments, gadgets, alliances, and teams.
• If images are missing from the gallery during export, the export fails and shows which images you need to re-upload.

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Related pages

• Event — General Data — The Event tab (first tab in edit view)
• Event — Live Control — Starting, stopping, and monitoring events
• Event — Results — Results management, scoring, and export
• Flow 1 — Create a Complete Event — Step-by-step event creation walkthrough